This guide applies whether you’re planning the anniversary party for yourself or for another couple. These 10 steps should make it as easy as possible for you:
1. Decide on the type of party. Remember to focus on what the couple wants. Don’t plan a huge surprise party if they would prefer an intimate family dinner.
2. Make a guest list. Ask friends and family members for help to make sure you don’t forget anyone. If you can borrow their address book or ask the couple outright – event better!
3. Choose a venue based on your estimated guest numbers. Remember to ask if they recommend any caterers or entertainers.
4. Organise the food. For buffets order for approx 75% of the expected guests as a rule of thumb. For set dinners include menu choices in invitations and make sure to find out any allergies or special dietry requirements – we never said party planning was an easy task!
5. Send out invitations. Remember to include a ‘closing date’ for RSVPs and plenty of contact details for you so they can ask you any questions. If you do not want gifts remember to include this on the invitation.
6. Plan the entertainment well in advance. For entertainers, make sure you have a contract to avoid disappointment. If you are organising games, don’t embarrass the couple – think of it as a second wedding. They can be teased, but it’s their day, make sure they have fun.
7. Organise the decorations – balloons, banners, photos of them as a couple etc. Include table centrepieces if it’s a sit down meal. Check out the traditional flowers associated with each anniversary year – it can be a nice touch.
8. Order a cake. It could be a replica of their original wedding cake, or something less traditional. It can be humorous or modern – there are no rules.
9. Organise Party favours. Why not base them around the traditional gift for the anniversary year e.g. ruby, silver?
10. Confirm final numbers with the venue, and make sure they’ll agree to your choices of entertainment and decorations.